Controller according to Art. 4 para. 7 of the General Data Protection Regulation (GDPR) isFIZ Karlsruhe – Leibniz-Institut für Informationsinfrastruktur GmbH
You will find further information on the controller in our Legal Notices.
FIZ Karlsruhe offers you web pages for information purposes and online products (hereinafter summarized as our “digital offers”). We process personal data collected from the visitors of our digital offers exclusively in compliance with data protection laws. The legal basis of data protection can be found in the General Data Protection Regulation (GDPR), the German Federal Data Protection Act (Bundesdatenschutzgesetz) in its valid form and the German Telemedia Act (Telemediengesetz).
The sections below will inform you about the type and scope of data we collect, the reasons why we collect them, and the way in which they are used and processed. We use these data only for the purposes we specify.
In general, you may use our web pages without providing any additional personal information.
If you would like to use our online products, you will need a user account (individual access) for which we will collect personal data from you. In addition, different rules may apply about which you will be informed separately in the respective Terms and Conditions.
By default, our server will store the following user information in a log file whenever our digital offers are used:
We use the log file data exclusively
The legal basis for the usage modalities mentioned above is Art. 6 para. 1 lit. f GDPR. We will not use the user data contained in the log files, in particular the IP address, for any purposes other than those mentioned above.
We will delete the log files and the information contained therein after 36 months at the latest. This does not apply in cases where there is specific indication that our digital offers were used in an illegal manner. In this case the data will be stored until the matter is settled.
Furthermore, we aggregate the traffic based on the IP addresses to group the usage by countries based on standard public lists. Individual IP addresses or parts of it will never be transferred to external services. Apart from this, we do not identify the place from which you access our digital offers (geolocalization). This does not apply in cases where there is a specific indication that our digital offers were supposed to be used illegally.
If you do not want any cookies to be stored on your computer, you must disable this function according to the instructions provided in your web browser. As a consequence, however, you will no longer be able to use certain features of our website (e.g., auto-saving of facets or language settings).
We do not use any mechanisms that automatically transmit data to providers of social networks when our digital offers are visited. Some of our digital offers allow for the sharing of pages through social networks. To be able to share a page, you have to activate the button of the social network by mouse click first. Only upon your activating the button the provider of the social network will learn that you are using our digital offer. You have to carry out this activating process for each individual page of our digital offer you would like to share.
When using our website, you may also request further information or support in using our digital offers, i.e., if you
In this case we will ask for the necessary personal data and a separate declaration of consent, if required. Your consent will then constitute the legal basis according to Art. 6, para. 1 lit. a GDPR.
Receiving information from us is not mandatory. If we have obtained your consent, your personal data will only be used for the purposes covered by this consent.
You have the right to revoke your consent to the use of personal data connected with the aforementioned services at any time. Please note that you will no longer be able to use these services after you have revoked your consent.
In general, you will need a user account and/or a contract to use our online products. Depending on the product, you can either register directly online or have the account created by our customer service.
The personal data are stored for the duration of the contract or as long as there is another legal basis for it, and for the relevant or mandatory retention periods.
In some of our digital offers we are processing metadata from scientific publications (including publications of data). Metadata describe a publication in order to identify it and to make it easily retrievable. These metadata also contain personal information that was either published by the respective persons themselves or that we have taken from publicly available sources:
These personal metadata are usually processed together with other, non-personal descriptive metadata (e.g., the title of the publication, abstract, copyright holder). The purposes for which the data are processed and published include
All metadata are permanently stored within the scope of providing our services.
The legal basis for processing and publishing these data is GDPR Art. 6 para. 1 lit. f.
The descriptive metadata are processed for research and storage purposes and are required in order to fulfil the specific purposes mentioned above. Therefore, the persons concerned may only object on grounds of their particular situation and if the interests, basic rights and fundamental freedoms of the persons concerned prevail over the legitimate interest mentioned above.
We are always interested in correcting faulty metadata and completing incomplete sets of metadata, if necessary. Therefore, we are very grateful for any hint on missing data and errors to be corrected. Just contact us at one of the addresses listed in section V.6.
Depending on the digital offer, we make the descriptive metadata of scientific publications available to the public through websites, data interfaces (“API“) or as complete download in various machine-readable data formats.
Your personal data will not be sold or in any other way disclosed to any third parties for marketing or other business purposes without your consent. Please note that other websites that can be accessed through our digital offers may request personal data from you. This data protection policy does not apply to any third-party sites.
Personal data will only be disclosed to public authorities if this is required by law, in particular in order to protect the national or public security, or for the purpose of criminal prosecution.
FIZ Karlsruhe reserves the right to use your data to assert or to defend legal claims.
FIZ Karlsruhe’s digital offers have appropriate security measures in place to prevent the loss, misuse, and unauthorized alteration of your personal data. These include
We strive to best protect your personal data in compliance with the relevant data protection laws. However, FIZ Karlsruhe cannot absolutely ensure the security of the data you transmit to us. Therefore, that transfer of data is at your own risk.
In your own interest, please be careful and responsible whenever you are online and protect your personal information against unauthorized third-party access.
Upon request, FIZ Karlsruhe will inform you in writing or by e-mail if your personal data are stored with us and which forms of your personal data are stored with us. If you find factual inaccuracies in your personal data previously transmitted to FIZ Karlsruhe, please contact us by e-mail or at the address below and indicate the required changes or corrections.
Should you detect errors in your personal data stored by us, or if your personal data have changed, you have the right to have these data corrected or updated.
You have the right to have your personal data we have stored blocked or deleted, provided that this does not conflict with any of the reasons listed in Art. 17 para. 3 lit. a-e GDPR.
You have the right to restrict the processing of your personal data stored with us under the conditions outlined in Art. 18, para. 1 GDPR.
You also have the right to receive your personal data that you have provided to us in a structured, common, machine-readable format.
You also have the right to object at any time to the processing of your personal data on the basis of Art. 6 para. 1 lit. e or f GDPR on grounds relating to your particular situation.
To exercise your rights please contact us informally by mail or e-mail at one of the addresses listed below and describe your concern as precisely as possible. If necessary, we will ask you for further information in order to be able to examine your request.
Address of our Data Security Officer:
FIZ Karlsruhe – Leibniz-Institut für Informationsinfrastruktur GmbH
You also have the right to lodge a complaint with the competent supervisory authority.
If you have any further questions relating to our data protection policy, to our digital offers or to the relevant modalities of their access and use, please send an e-mail to our customer service department: firstname.lastname@example.org.
Date: June 03, 2019